Basics of editing in Microsoft Word: how to add, delete, change, copy, move and format text. How to find and replace text. How to check spelling and grammar.
How to create bullets or dotpoints in Microsoft Word.
Don't type in page numbers by hand! How to get Microsoft Word to put page numbers in your document automatically.
Basic guide to printing your Word document.
This page, and those that follow from it, present the Basic Concepts of using Microsoft Word. For new and experienced Word users.
Basic steps in creating a new Word document and entering simple text.
Three rules for typing in a Word document. Within a paragraph, just keep typing. Press Enter only once at the end of every paragraph. Use the spacebar only once at the end of each sentence.
Formatting text in Microsoft Word. How to use Word styles to format text in Word.
When typing in a Word document, don't press the Enter key at the end of every line. This page explains why.
When typing in a Word document, press Enter only once to end a paragraph. This page explains why.
When typing in a Word document, press the spacebar only once at the end of each sentence. This page explains why.
Don't use the spacebar in Microsoft Word to position text. In Word, it's often easier to use a table to lay out text in columns.
In Word 2000, 2002 and 2003, you can control bullets by using the built-in List Bullet styles. This page explains how to use the List Bullet styles to get reliable bullets that you can control.
In Word 2007 and Word 2010, you can control bullets by creating a list style, and then attaching the 5 built-in List Bullet paragraph styles to the list style. This page explains how to create your list style, how to attach the built-in List Bullet paragraph styles, and how to use them to get reliable bullets that you can control.
Overview of how to control bullets in Microsoft Word.
Word 2007 and Word 2010 have a 'Design mode' button for editing content controls. .FormsDesign and .ToggleFormsDesign detect or toggle Design mode.
A list of tools, add-ins, websites and books for Word developers. Most apply whether you are using VBA, .NET or other languages to access the Word object model.
Word's object model provides a COMAddIns collection of COMAddIn objects. In theory, the .Connect property of a COMAddIn object should tell you whether the add-in is connected and/or allow you to load it. In practice, not so.
For graphic designers: what kind of image is required for use as a custom image when customizing the Ribbon in Microsoft Word 2007 and Word 2010?
In Word 2010, Smart Tags are re-named as Actions, and are deprecated. The user can still turn on the recognition of Actions but we can no longer read or write the corresponding option in the object model. This article proposeds a workaround.
It's common to feel that you need to cycle through all the pages in a Word document and perform some processing on each page. This article discusses why it's not possible for developers to refer to a printed page using the Word object model, and some workarounds.
The FileViewDigitalSignatures command in Word is broken. But you can work around this by creating a custom button on the ribbon to display the Signatures task pane directly.
What borders are available for which style types? How can I format line style, weight and colour of borders?
Does your watermark in Word look fine on screen, but print as "D AFT" instead of "DRAFT"? Or "CON IDE TI L"? This article explains how to avoid watermarks losing some letters when they print.
When you create a hyperlink in Microsoft Word, you can't have different colours for text and underline. It's a bug. Here's one (poor) workaround.
How to format hyperlinks in a Microsoft Word document to remove the underline, or change the colour (or the color!).
How to control page borders (which are actually section borders).
Word has no built-in mechanism to create glossaries. This article describes several methods for creating a glossary using Word's built-in features.
How to get the page breaks you want in a Microsoft Word document---and how to avoid page breaks where you don't want them.
Word has two ways to position an image: floating and inline. Most problems with images occur because the image is floating when it should be in line. This article explains how to identify whether an image is floating or inline, and how to format your image as floating or inline.
When you do Edit > Find, Word remembers the text you last searched for. I'd like Word to default the 'Find' text to the text I've selected in the document.
4 ways to get free information about how to use Word.
The CompleteWordCount add‑in allows you to see a full word count for the different areas of your document.
Start up Microsoft Word. Compare these pictures to Word running on your computer to find out what version of Word you have.
Get to know the new Ribbon in Microsoft Word 2007 and Word 2010. Info on how it works, what's new, and what to look out for.
Don't use Format > Bullets & Numbering. It's not what you need. How to set up reliable, robust heading or outline numbering in Word 2003 and earlier versions.
16 reasons to use Word's built-in heading styles. Word's built-in heading styles have "magic" properties that you can't recreate in custom styles.
How to set up numbered headings or outline numbering in Word.
Two easy steps to creating a table of contents in a Microsoft Word document. Plus: how to customize your table of contents so it looks just as you want. And, 10 tips about Word tables of contents.
The Document Map shows an overview of your Word document. It lets you navigate rapidly. It's most useful when you're working on a big document. Here's how.
How to set up heading numbering in Word 2007 and Word 2010
Microsoft Word does not control how a Word document displays in Internet Explorer. It's a Windows thing. Use the File Types command within Windows to control how a Word document displays in Internet Explorer.
If you're using track changes in Microsoft Word, use the Reviewing Toolbar to control the display of tracked changes and comments. For Word 2002 and Word 2003.
Examples of businesses and governments that published documents containing tracked changes that they didn't want to be public!
Students in universities and colleges sometimes submit assignments, research papers and essays as a Microsoft Word document. This page provides some hints for how to do this most effectively.
Myths, urban legends, misunderstandings and confusion reign. Don't save your document if the 'Automatically update document styles' box in the Templates and Add-Ins dialog is ticked. If that box is not ticked then Word will not mess up your formatting if you send your document to someone else.
Even if you don't create many Word documents, you may edit documents your team members have created. 6 tips on how to edit a document someone else prepared.
There are four steps to tracking changes: 1. Tell Word to track changes. 2. Tell Word to display Tracked Changes. 3. Tell Word how to display Tracked Changes. 4. Tell Word to accept or reject the changes This page explains how.
In Word 2002 and 2003 you sometimes see a clipboard thingy with a drop down list every time you paste text. What is it? What does it do? How to use it.
In Microsoft Word 2002 and Word 2003, I've given up trying to use Table Styles for professional documentation. This page explains why.
All about the Word 2002 and Word 2003 Styles and Formatting pane. What it shows you (and what it doesn't). How to decipher its symbols strange text.
If you apply a style to a paragraph, and less than half the text in the paragraph has direct formatting, then Word retains the direct formatting. If you apply a style to a paragraph, and more than half the text in the paragraph has direct formatting, then the style overrides the direct formatting.
A Word style can be based on another style. A style inherits the format of its parent. This gives you powerful control over the format of your document.
Customize the Quick Access Toolbar to display the Styles combo box. It shows what style has been applied to the selected text as you move around your document.
How to control borders in Character and Paragraph styles. Includes bugs, annoyances and limitations.
Using styles in Microsoft Word is the best way to create consistent, well-formatted documents. In Word, a style is a collection of formatting instructions. Typically, a style is associated with a structural element of the document. For example: Title, Caption, Body Text, Footnote.
15 ways to apply a style using the mouse or the keyboard in Microsoft Word.
For managers: Word formats everything with styles. Controlling the format of Word documents using styles increases both productivity and consistency.
In the user interface, it is obvious if a paragraph style has a frame. It's not so obvious in the Word object model. There is no built-in method to determine whether a style has a Frame. This article identifies one possible way around this problem.
For developers: how to set the background colour in a table style using the Microsoft Word object model. There are 7 ways to set shading (ie background or foreground colour) on elements of a table style in Microsoft Word. Most don't work. This article describes what does seem to work, and identifies the bugs and annoyances in setting shading in table styles.
For developers: How to prevent a whole table, or just one or more rows, from breaking across a page. The Microsoft Word object model has 4 ways to manage, or prevent, tables from breaking across a page. Some of them work.
What borders are available for table styles, how to control them, and how to avoid the bugs and inconsistencies in the Word object model.
For developers: The background colour in a paragraph style is controlled through the Shading object. It manages background and foreground colour and texture. The Word object model is straight-forward, but you need to choose the right texture as well as the background and foreground colours.
Describes how a document is based on a template, what effect the template has when a new document is created, and what role the template plays when a document is being edited.
You can attach a new template to a document. But when you do so, you might not get the results you expect. This article explains what happens when you attach a template to a document, and how to achieve what you may think should have happened.
If you save a Word document as a template, your template will start life with all the accumulated baggage and garbage that the document had acquired. Here is how to create a pristine, clean, new Word template in Word 2007 or Word 2010.
For graphic designers: about the best size and format to supply front and back cover images to be used in a Word template.
In a Microsoft Word template for a business report we often need a front cover with a big image and text overlaying the image. How to do it and traps to avoid.